AGENDA

A Special Convention was called by the Multiple District 19 Council of Governors at the 2022 Winter Council Meeting, February 19, 2022.

The Special Convention will convene at 8:00 a.m. PDT and adjourn at 8:00 p.m. PDT on June 4, 2022.

There is one item on the convention agenda: Voting to approve or reject the MD19 Redistricting Plan that was unanimously approved by the MD19 Council of Governors at the 2021 Spring Council meeting, June 12, 2021.

Voting will commence at 8:00 a.m. PDT and close at 8:00 p.m. PDT on June 4, 2022.

The voting is conducted by the MD19 office, under the supervision of the MD19 Elections Chair, PDG Grace Hwo, of the Vancouver Pacific Lions Club in District 19A–1.

Details about the redistricting plan and process are available online, on the MD19 website.

Background

At the June 2021 Spring Council Meeting, the Multiple District 19 Council of Governors unanimously passed a resolution to begin the process of consolidating our Multiple District from nine districts into five.

The MD19 Strategic Planning Committee was initially tasked to study the technical and human side of changing the internal boundary lines of our current districts nearly a year earlier, in July, 2020, and has now been working on redistricting for almost 2 years.

Details of the plan adopted by the Council of Governors are available on the Redistricting page of the MD19 website.

The full report on redistricting of the MD19 Strategic Planning Committee that was adopted by the Council of Governors can be viewed and downloaded here.

The next step in the redistricting process is for MD19 club delegates to vote to either approve or reject the redistricting plan and amendments to the MD19 Constitution and Bylaws that are necessary to implement the plan at a Special Convention.

The Special Convention will convene at 8:00 a.m. PDT and adjourn at 8:00 p.m. PDT on June 4, 2022.

If approved at the Special Convention, the redistricting plan will be submitted to the Lions Clubs International Board of Directors at its October, 2022 meeting for final approval.

If approved by Lions Clubs International the redistricting plan will take effect on July 1, 2023.

Voting

Delegates from the Multiple District 19 Lions clubs will vote to approve or reject the Multiple District 19 Redistricting Plan, and the amendments to the MD19 Constitution and Bylaws that are necessary to implement the plan, at a Special Convention on June 4, 2022.

Here is what you need to know about voting:

• The Convention will commence at 8:00 a.m. PDT and will adjourn at 8:00 p.m. PDT on June 4, 2022.
• Voting is by club delegates to the MD19 Special Convention. The convention will be conducted online at this website on June 4, 2022— club delegates do not have to travel anywhere to attend the convention or cast their votes.
• This is an Multiple District 19 election, not a district election. Clubs, not districts, vote on the redistricting plan. Districts can hold an advisory vote, but the only binding vote to approve or reject the redistricting plan is the club delegates' vote at the MD19 Special Convention on June 4, 2022.
• A club must be in “good standing” for it's delegates to vote. A club is not in good standing if it is delinquent on Multiple District 19 or Lions Club International financial obligations. All financial obligations of a club to Multiple District 19 and to Lions Clubs International must be received on or before 14 days before the convention— by May 21, 2022— or the club's delegates can not vote.
• Each club in good standing gets 1 delegate for every 10 members or major portion thereof (i.e., a club with 14 or fewer members has 1 delegate, a club with 15 to 24 members has 2 delegates, and so on).
• Clubs select who among its club members will serve as the club's voting delegates and alternate delegates at the convention.
• Delegate certifications will be sent by email from the Multiple District 19 office to club secretaries after May 21, 2022— 1 delegate certification for every 10 members or major portion thereof.
• Club secretaries are responsible for distributing the delegate certifications to the club's delegates.
• Each delegate certification will contain an Access Code and a unique Password in addition to voting instructions. You will need your Access Code and Password to vote. Multiple District 19 does not know what Access Codes or Passwords are assigned to any delegate.
• Do not share your Access Code or Password with anyone else.
• Voting is being conducted online through a confidential voting service called ElectionBuddy. You may vote from any computer, tablet or smart phone.
• Only one vote per access code and password will be accepted by ElactionBuddy— once an access code and password are used to vote no one can use that access code and password to log in and vote again.
• To vote:
  1. Point your browser to to this page on the day of the convention, June 4, 2022, any time between 8:00 a.m. PDT and 8:00 p.m. PDT;
  2. Click the “VOTE” button below and you will be redirected to the voting site;
  3. Enter the Access Code and Password that appears on on your delegate certification;
  4. Cast and verify your vote.
• The “VOTE” button will not be active before 8:00 a.m. PDT or after 8:00 p.m. PDT on June 4, 2022.
• You can review and download a sample ballot here. A copy of this sample ballot will be on the ElectionBuddy website as well.
• If you have any problem voting, check the “QUESTIONS” button below.

Questions

If you have any questions about the redistricting plan or voting, please check the Frequently Asked Questions and the Redistricting page on the MD19 website. The MD19 Strategic Planning Committee has posted everthing it has learned about redistricting on the MD19 website.

If you still have questions or can not find an answer to your question, feel free to contact any member of the MD19 Strategic Planning Committee.

Email or call the Multiple District 19 office (360-733-4911) if you are a club delegate and you have not received your delegate certification by May 22, 2022.

The voting is conducted by the MD19 office, under the supervision of the MD19 Elections Chair, PDG Grace Hwo, of the Vancouver Pacific Lions Club in District 19A–1.

If you are having trouble accessing the ElectionBuddy voting site, or any trouble with your delegate certification or voting, contact any of the following for assistance:

	Work Phone	Cell Phone	Home Phone
ED Peter Anderson	360-733-4911	360-450-8272
VCC Lyndon Harriman		208-755-6138
IPCC Al Hedstrom		360-621-8713
PDG Grace Hwo		604-613-3838
PCC John Kirry		253-225-1824	253-265-1466
CC John Moralek		604-230-4244
PCC J. D. Nellor		360-513-7035	360-696-1657
PDG Steve Noble		509-949-8864
PDG Brien Patton		360-581-5220	360-538-2825

Voting closed at 8:00 p.m. PDT On June 4, 2022.